The Health Information Manager (HIM Manager) is responsible for the overall management, integrity, security, and regulatory compliance of all patient health information systems and medical records. This role ensures compliance with DNV Healthcare standards, HIPAA regulations, and all applicable Texas state laws governing medical records in a behavioral health setting.
The HIM Manager oversees medical record operations, release of information, data governance, and documentation compliance while supporting quality outcomes, patient safety, and accreditation readiness.
Essential Duties and Responsibilities
Regulatory Compliance & Accreditation
- Ensure full compliance with DNV Healthcare accreditation standards related to documentation, record retention, and information governance
- Maintain compliance with HIPAA Privacy and Security Rules
- Ensure adherence to Texas Health and Human Services and Texas Medical Board requirements
- Participate in DNV surveys, audits, and corrective action plans
- Develop and maintain HIM policies and procedures aligned with regulatory standards
Medical Record Management
- Oversee creation, maintenance, storage, retrieval, and destruction of medical records
- Ensure accuracy, completeness, and timeliness of clinical documentation
- Monitor delinquent records and enforce physician completion requirements
- Maintain record retention schedules per Texas law
Health Information Systems & Data Integrity
- Manage Electronic Health Record (EHR) systems and HIM workflows
- Ensure data integrity, confidentiality, and availability of patient information
- Collaborate with IT on system optimization, security controls, and downtime procedures
- Conduct routine audits to ensure documentation compliance